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SharePoint 2007 : See What Files or List Items Are Checked Out to You

2/3/2011 7:15:09 PM

Problem: You have checked out some files or list items, and you want to find them to continue editing them, discard the check-out, or check them in again.

Solution: The option to see a report on all files or list items that are checked out to you in a site does not appear on all sites. Its inclusion depends on the features that the site manager enabled on the site you are using, or rather on the site collection you are using.

To access that report, you need to use the Site Actions menu that appears at the upper-right corner of the page (if you have the required permissions and if the site uses the right features), and from that menu, select View Reports. This exposes another flyout menu to the left with options for many reports (see Figure 1).
Figure 1. The reports for a site are under the Site Actions menu if the site has the reports configured.

Select the Checked Out To Me option from that menu, and you are directed to a page that shows all the files and list items from all the sites under the current site (see Figure 2).

Figure 2. This page shows all the files and sites under the current site.

You can then use the drop-down menus for each of the files to check them in, or select multiple files with the check boxes and check them all in using the Actions menu at the top (see Figure 3).

Figure 3. Selecting Check In from the Actions menu enables you to check in the files.
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