Publisher 2007 Gets The Treatment

12/1/2012 10:21:14 AM

It's a bit of a funny one is Publisher. Despite being a really useful application, it's often completely forgotten about. How many times in the past have you had someone ask the best method to create a calendar, birthday card, poster, menu, etc. and you answer with a simple 'use Publisher', only to receive a blank look of incomprehension.

Poor old Publisher, the forgotten application within the Office suite. Not quite good enough to be used by those of an artistic nature or whose job it is to do 'proper' desktop publishing, yet decent enough for the average home user but often neglected. We feel sorry for Publisher, so to put matters right, here are our tips, tricks and tweaks for this Office lone wolf.

Description: Publisher 2007

Pixels, Instead Of Centimetres

Publisher will, by default, display the ruler in centimetres, which is all fine and well for when you're dealing with printed documents. But, let's say, for instance, you want to create a publication for the web or a PDF, or anything else that's intended for use on a monitor. What you need to deal with then, are pixels:

·         From the top menu bar, select 'Tools' > 'Options'.

·         In the 'General' tab, click on the drop-down menu and select 'Pixels' from the list.

·         Click'OK'when you're done.

Now the ruler will be displaying the publication in pixels, as opposed to centimetres.

Add Special Copyright Symbols To Text

If you continually have to enter the copyright, trademark or registered trademark symbols to your Publisher created documents, and you're a little fed up with having to either drop into 'Insert' > 'Symbol' or tap in the shortcut keys, then consider setting up an autocorrect.

·         First, open up a text box (if you haven't already) and use 'Insert' > 'Symbol' to enter in all three of the special symbols: ©, ™ and ®

·         With each lined up in the text box, start by copying the copyright symbol, then open 'Tools' > 'AutoCorrect Options', and make sure that the option 'Replace Text as you Type' is ticked.

·         In the 'Replace' box, enter '(c)', and in the 'With' box, enter ©.

·         Click'Add'.

·         Do the same for (tm) and ™ (copying and pasting the symbol).

·         Do the same for (r) and ®, again copying the symbol into the 'With' box, and clicking 'Add'.

It may seem long winded, but once you've done this you won't ever have to again (unless you upgrade your version of Publisher). Now all you need to do is tap away at any text, and when you want to enter the special symbol, simply enter the corresponding '(c), (tm) or (r)', press space, and the symbol will automatically add itself.

Change Pages With The Keyboard

If you have a publication with loads of pages, things can become a little messy at the bottom of the screen, with all those numbered bookmarks. Instead of clicking, try this slightly faster method of changing pages:

·         Ctrl+Page Up will drop to the previous page.

·         Ctrl+Page Down will advance to the next page.

·         F5 or Ctrl+G will open up the 'Goto Page' dialogue box; just type in the page number you want.

Moving A Page

You've just spent ages getting the graphics, text boxes and everything else on a page looking just right. Then some bright spark comes along and asks that the contents of page 1 be moved to page 3, and the page you've got looking great has to be moved to page 7. Before you scream and attack them in a fit of anger, try this:

·         Don't bother with cutting and pasting; on the page in question, left-click and hold on the page bookmark at the bottom of the screen.

·         Drag along the bookmarks until you reach the desired page number and release the mouse button.


·         Right-click the page you want to move, and select 'Move Page' from the menu.

·         Use the dialogue box to select the desired page.

Alter Picture Colour Scheme

When messing around with images within Publisher you may decide that a particular picture needs to be black and white, or Greyscale, or even have a washed out effect, for use as a kind of watermark, as an example. Instead of doing all this outside of Publisher, you can alter the image colour properties quite easily from the Picture Toolbar:

·         Left-click on the image in question.

·         The Picture toolbar should now appear; if it doesn't, then select 'View' > 'Toolbars' > 'Picture'.

·         Look for the colour icon, represented by two vertical bars. It's usually the third icon from the left.

·         Click the Colour icon, and choose from:

Automatic - original colour image.

Grayscale - several shades of grey (not to be confused with the book)

Black and white - surprisingly, everything is in black and white.

Washout - makes the image looked washed out.

Inserting Text

Quite a nice option this. Rather than copying and pasting, or even rewriting pages of text from another word processor or Notepad, consider inserting the text file in question into a text box within the publication:

·         Create a decent-sized text box, obviously dependent on how much text there is in the document to insert.

·         Click on 'Insert' > 'Text File'.

·         In the Explorer window that opens, choose the text file to insert. It can read Word, Word Perfect, Text files and even other Publisher files.

·         Click 'OK', and the text in the document will be added to the text box.

A good feature of this is that Publisher will offer the option to create more text boxes on other pages should the text be too large for the text box you created.

Turn Off The Publisher Start Screen

Okay, so we admit, we rather like the Publisher start screen. It gives the choice of templates, page sizes and other wonderful things to kick off with, despite the fact that we usually start with a blank design. However, some people just don't like it, which is fair enough. So here's how to turn it off:

·         Open Publisher, and select Tools > Options.

·         In the 'General' tab of the Options window, un-tick the 'Show Publication Types when starting Publisher'.

·         Click 'OK', and from now onward, whenever you launch Publisher it should default to a blank page of A4.

To turn it back on, in case you miss the welcome screen, simply re-tick the option.

Enjoy Publisher

As with every other Office application, there are far too many features to name, so have a good Google around and you'll find some extra features that we're fairly sure will make Publisher seem a more professional product.

The colour options are simple, but effective

Keyboard Shortcuts




Switch to the next window


Switch to the previous window


Close the active window


Restore the size of the active window after you maximize it


Move to a pane from another pane in the program window


When more than one window is open, switch to the next window


Switch to the previous window


Minimize a window to an icon


Maximize or restore a selected window


Change the font


Change the font size


Increase the font size of the selected text


Decrease the font size of the selected text


Move one character to the left

Left Arrow

Move one character to the right

Right Arrow

move one line up

Up Arrow

Move one line down

Down Arrow

Move one word to the left

Ctrl+Left Arrow

Move one word to the right

Ctrl+Right Arrow

Move to the end of a line


Move to the beginning of a line


Move up one paragraph

Ctrl+Up Arrow

Move down one paragraph

Ctrl+Down Arrow

Move to the end of a text box


Move to the beginning of a text box


Move to the next cell


Move to the preceding cell


Move to the next row

Down Arrow

Move to the preceding row

Up Arrow

Insert a tab in a cell


Add a new row at the bottom of the

Tab at the end of the


last row


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