Sharepoint 2013 : The Managed Metadata Service (part 3) - Term Store, Groups

Term Store

The term store is the entry home of the taxonomy and structured tags. Looking back at Figure 3, you can see that in our Managed Metadata Service, the term store (shown with the house icon) has the same name, “Managed Metadata Service.” You may create a term store with any name you choose; by default, SharePoint has named the term store.

At the term store level, administrators of the farm may define term store administrators. These users have full control of the term store to manipulate the taxonomy.

Term store administrators differ from Managed Metadata Service administrators. The first control changes to a term store; the second have access to the entire managed service. Figure 4 shows the location for adding Managed Metadata Service administrators (in Central Administration), and Figure 6 shows the location for term store administrators (in the Term Store Management Tool).

Figure 4. The location for adding administrators for the Managed Metadata Service

Figure 5. The location for adding term store administrators

Groups

Groups provide an important role in maintaining a collection of term sets. Groups provide security for the term sets they contain, as both group managers and contributors to the group. The following steps demonstrate how to create a new term set group:

1. Open the Term Store Management Tool.
2. Click the drop-down arrow on the Term Store node in the taxonomy tree.
3. Click New Group to create a new group.
4. Provide a name for the group.
5. SharePoint displays the Group Properties page, as shown in Figure 6.

Figure 6. Group properties in the Term Store Management Tool

From within the group properties pane, you can change the name of the group, give it a Description, and add users to Group Managers and Contributors. Group Managers may add other users as contributors, as well as remove and add new term sets. Contributors may add new terms to term sets and configure group hierarchies.