Within each calendar, you can create various events.
An event is an appointment or other occasion that occurs on a specific
date or over a range of dates. Events can have static beginning and
ending times—for example, a meeting that runs from 9:00 a.m. to 10:00
a.m.—or be all-day events. Events also have other characteristics. For
example, you might create an event for something that occurs repeatedly,
such as a birthday or anniversary.
There are various ways to
create a new event in Calendar, but how you do so matters little because
you can change any event details during the creation process. For
example, sup-pose you want to schedule a meeting for 9:00 a.m. next
Monday. One way to do so would be to select the appropriate calendar and
then navigate to the specific date in Day view. Then, position the
mouse cursor over the time at which you'd like the appointment to begin,
and double-click to start creating the new appointment. As shown in Figure 1, the New Event window appears, letting you enter details about the event.
Figure 1. The New Event window
You can also create a new event
by selecting the appropriate calendar in the Navigation pane and then
selecting New event from the pop-up menu that appears. Or, you can
right-click the Calendar view and choose New event or New all-day event.
Or, click the New toolbar button while in Calendar view.
1. Examining Event Properties
You can edit the following characteristics of an event:
Subject: This is how you identify an event. You can use any title you'd like, such as Meeting with Sarah, Paul's birthday, or Flight to Paris.
Location: As with the title, this entry can contain any text value (such as Phone, for phone calls; Meeting Room 133; American Airlines Flight 133; or whatever). Go nuts, it's your calendar. You can even leave it blank.
Events start on a particular day and, optionally, at a particular time.
Allday events do not have a start (or end) time, so you can click the
All day option if that's the case.
End: Events also end on a particular day and, optionally, at a particular time.
This is a drop-down list box where you specify the calendar to which
the event will be attached. If you use multiple calendars, you can drop
down the list and pick the appropriate calendar.
With this drop-down, you can specify if you will be busy (the default),
free, tentative, or away for the duration of the event.
This option allows you to specify the frequency with which the event
recurs. Many events will be one-time affairs, so you can leave this
option on its default value of No recurrence. But Calendar offers a
wealth of possibilities for events that do recur, including daily, every
weekday, weekly, every two weeks, and many others. Or you can choose
the Custom option to view the Event Recurrence window, shown in Figure 2. This window enables you to accommodate virtually any recurrence scenario you could imagine.
Figure 2. The Event Recurrence window lets you customize how events recur.
If you'd like Calendar to pop up a reminder dialog at a specified
interval before an appointment, this drop-down box enables you to
configure that. Allowable reminder times include No reminder, as well as
0, 5, 10, 15, 30, and 45 minutes; 1 and 2 hours; 0.5, 1, and 2 days;
and 1 and 2 weeks. How reminders are delivered and appear is dictated by
the Deliver my reminders to... option described in the previous section.
There is a Send in e-mail toolbar
button in the New Event window, but don't get too excited: all it does
is create a new, plain-text e-mail with the details of the event.
Recipients can't use the resulting e-mail to add the event to their own
calendars, as you can with a similar function in Microsoft Outlook.
This large text entry area in the bottom two-thirds of the window
enables you to write or paste in large blocks of text that may be
pertinent to the event.
To save the event, click the Save & close toolbar button. The event will be added to the calendar, as shown in Figure 3.
Figure 3. A newly added event in the calendar
The display of events
varies according to their type. Events with starting and ending times
appear as colored rectangles in the Calendar view, but all-day and
multi-day events appear in the upper well of the Day and Week views, as
shown in Figure 4.
Figure 4. All-day events appear in the well at the top of Calendar when in Day or Week view.
In Month view, multi-day events visually expand across all of the applicable days, as shown in Figure 5.
Figure 5. Multi-day events visually expand to include all of the days you specify.
If you want to view or edit an
event later, just double-click it in the Calendar view. The event window
will appear, as you'd expect.
just need to edit the title of an appointment, slowly double-click it in
the Calendar view. The appointment title will be highlighted, enabling
you to type a new title. This works much like renaming an icon in