Exchange Server 2007 : Administrate Transport Settings - Configure Journaling

1/24/2011 11:28:38 AM
Problem : There are government regulations in place that affect the world of email (such as the Sarbanes-Oxley Act and SEC Rule 17A-4). In harmony with that, there is a tool provided within Exchange to assist you in making sure you have a copy of email going through your organization, called journaling. How do you use this technology to protect yourself?

Solution : This requires setting up a journaling mailbox and sending all duplicates of the message to that mailbox. The journaling mailbox is a simple SMTP address, which means it can be another Exchange mailbox within your organization, it can be a SharePoint location, or some other solution you have in place for archiving.

A journaled message is wrapped in a “journaling envelope.” The journaled message contains information regarding the sender, the recipient, the subject, and other information regarding that message that should be retained for informative or legal purposes.

However, because all mail goes through the Hub Transport role, we can configure journal rules that give us a great deal of control over duplicating our incoming and outgoing mail.


Exchange has two different journaling options—Standard and Premium. With Standard, you can journal a mailbox database (also called per-mailbox database journaling). Premium requires an Enterprise CAL and allows you to use the rules from the Hub Transport role to focus on a specific mailbox or group (also called per-recipient journaling).

To configure a journal rule, perform the following:

Open the EMC.

From the Navigation Tree, expand the Organization Configuration work center, and click Hub Transport.

Select the Journaling tab.

From the Actions pane, select New Journal Rule to open the wizard.

The New Journal Rule Wizard opens, as shown in Figure 1. Here you are asked to provide the following information:

Figure 1. Creating a new Journal rule.

  • Rule Name— Choose a name that will make it easy to remember the purpose of the rule.

  • Send Journal Reports to Email Address— Select Browse and choose the mailbox that will receive reports regarding the journaling process. This mailbox receives the “journaling envelopes” with all the additional information that is wrapped within.

  • Scope— You can choose one of the following:

    • Global— All Messages

    • Internal— Internal Messages Only

    • External— Messages with an External Sender or Recipient

  • Journal Messages for Recipient— Here you can select Browse and choose an individual mailbox or distribution group if you need to journal a specific person or group email. Note that if you leave this blank, it focuses on the entire organization by default.

  • Enable Rule— This checkbox is selected by default but you can deselect it to enable the rule at a later time.

After the settings are configured, click New.

After the rule has been created, click Finish.

  •  Managing Exchange Server 2010 : The Exchange Management Shell (part 3) - Reporting with the Exchange Management Shell
  •  Managing Exchange Server 2010 : The Exchange Management Shell (part 2) - Remote PowerShell
  •  Managing Exchange Server 2010 : The Exchange Management Shell (part 1) - Bulk user creation in the Exchange Management Shell
  •  Migrating from Legacy SharePoint to SharePoint Server 2010 : Planning for an Upgrade to SharePoint 2010
  •  Migrating from Legacy SharePoint to SharePoint Server 2010 : Formulating a Migration Strategy
  •  Sharepoint 2007: Upload a File Using the Explorer View
  •  Sharepoint 2007: Upload a File Using Web Folders
  •  Sharepoint 2007: Upload a File from an Office Application
  •  Sharepoint 2007: Upload a File - Upload a File from the Web Interface
  •  Exchange Server 2007: Manage Recipients - Configure Expansion Servers
  •  Exchange Server 2007: Manage Recipients - Create Distribution Groups and Dynamic Distribution Groups
  •  Exchange Server 2007: Create Mail-Enabled Contacts and Mail-Enabled Users
  •  Advanced SharePoint 2010 Installation and Scalability : Scaling Logical SharePoint Components
  •  Installing SharePoint 2010 Using PowerShell
  •  Installing Exchange Server 2010 into an existing Exchange Server 2007 environment (part 3) - Configure Exchange Web Services
  •  Installing Exchange Server 2010 into an existing Exchange Server 2007 environment (part 2) - Installing the Exchange Server 2010 servers
  •  Installing Exchange Server 2010 into an existing Exchange Server 2007 environment (part 1) - Upgrading Active Directory
  •  Sharepoint 2007: Use the My Links to Manage Your Links
  •  Exchange Server 2007 : Administrate Transport Settings - Set Transport Rules
  •  Exchange Server 2007 : Work with Remote Domains
    Top 10
    Programming Role-Based Security
    Deploying the Client for Microsoft Exchange Server 2010 : Preparing the Deployment
    The Android Army invades! (Part 3) : Disaster recovery
    Windows 7 : Indexing Your Computer for Faster Searches (part 1) - Adding or Removing Indexed Locations
    Windows Server 2008 R2 : Manage Remote Desktop Services (part 1) - Administer Remote Desktop Session Host
    Modifying Display Appearance and Video Settings
    HP X7000 Wi-Fi Touch Mouse - The Wi-Fi Touch
    Programming with DirectX : Shading and Surfaces - Implementing Texture Mapping (part 1) - 2D Texture Mapping Demo
    Windows Server 2008 : Designing Organizational Unit and Group Structure - Group Policies and OU Design
    Other Snippet Of Photography News From Across The Globe
    Most View
    All in One - The iDevice To Rule Them All
    Microsoft XNA Game Studio 3.0 : Controlling Color (part 2)
    Windows 7 : General Maintenance Tools (part 1) - Updating Your Computer
    SharePoint 2010 : Operations Management with the SharePoint Central Administration Tool (part 4) - Reviewing Backup and Restore Settings in SPCA
    Understanding SharePoint 2010 Extranet Security
    Synchronizing Mobile Data - Using Merge Replication (part 2) - Programming for Merge Replication
    Birds Of Prey (Part 3) - Behind the scenes
    Need To Know A Snapshot Of What Is Exciting Us (Part 2) - Olympus OM- D brings a new style to CSCs
    ASP.NET AJAX Extensions : Selective Page Updates with Partial Rendering
    SQL Server 2005 : Beyond OWC: Full-On OLAP Development (part 3) - XMLA at Your Service
    Programming .NET Security : Hashing Algorithms Explained
    Programming Symmetrical Encryption (part 2) - Configuring the Algorithm
    HomePlug Buyer’s Guide (Part 3) - ZyXEL PLA4205 Gigabit Adaptor & Netgear Powerline AV+ 500 Adapter XAV5501
    Collaborating via Web-Based Communication Tools : Evaluating Web Conferencing Tools
    IIS 7.0 : Managing Web Sites - Administrative Tasks - Adding a New Web Site
    Using MySQL Enterprise (part 3) - Query Analyzer
    Programming the Mobile Web : Widgets and Offline Webapps - Platforms (part 4) - Windows Mobile & BlackBerry
    Create Your Own E-Books (Part 5) - Format Wars, Format Conversion & Apple Steps Forward
    Building LOB Applications : Navigating RIA LOB Data
    Network Attached Storage Round-Up (Part 2) - Limitations Of NAS, NAS Noise And Power