Windows Tips & Tricks (Part 6)

5/10/2012 3:39:34 PM

Word 2007, 2010

Copy text into Word without having to reformat it When you copy text from a document or website, the formatting is wrong.


Description: In Word 2007 and 2010 the user can define what has to be copied and added from the text.

In Word 2007 and 2010 the user can define what has to be copied and added from the text.

In order to be able to take over the text passages without the information in a font or paragraph format click on the "File" tab provided in the Microsoft Office or in the ribbon for Office 2010. Now you can use the "Word options" or simply the "Options". Now, select the option "Advance" that you will see to the left of the entry in the subsequent dialog and then search for "Cut, Copy and Paste" options to the right side of this field. Here, you will find a number of options for the text editing for cut, copy and pasting the text content. The text editing can be done in two ways; an action can be carried out within a document or among two different documents.

Moreover, you can even define how Word should react if the format guideline definitions of the source and target do not match or if the text is from some other program. You can define the desired objective for each of these individual cases by selecting the corresponding entry in a separate combination field. While doing so you must decide whether the Word should retain the original format, should consolidate the formatting or should just take over the text. In addition to this, you can also select the option "Match Destination Formatting" when switching between documents whose formatting guideline definitions do not match.

Select the option "Keep Text Only" so as to instruct Word to copy only the text without the formatting.


Use the alternative to the Microsoft Office suite

If you were used to OpenOffice then you will find LibreOffice quite useful.

Description: A complete MS office-compatible Office suite can be made available with LibreOffice.

A complete MS office-compatible Office suite can be made available with LibreOffice.

LibreOffice is gaining popularity, as the most popular and free Microsoft Office alternative OpenOffice is no longer being developed further. As the name suggests LibreOffice is also a freeware and the most suitable alternative for the Microsoft package. Rather than just reading about it give it a try. For installation start the EXE file and then allow the wizard to guide you through the process step by step. If it is quite sometime that you have been using OpenOffice and are quite satisfied with its performance then it is absolutely worthwhile that you switch to LibreOffice. Now, for instance, you can make all your documents write-protected using a password in the Writer such that they can be opened, but will not accept any changes without a password. For doing so go to the Save dialog and select the option "Save with password" at the bottom and click "Save". Now, you can set a password. This password will only be used to 'Open' the document. If you wish to restrict editing then click on "More options" and activate the "Open file read-only" option, you can give in an "Editing password" and can then save by clicking on "OK". This protection will restrict editing and is surely practical, but copying data and saving the data under a different name is still possible. Additionally, the current MS Office files in the DOCX or XLSX format can be opened and edited for free in the Office packet.

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