Protect Your Business

5/8/2013 9:04:21 AM

Make local or offsite backup a priority

When it comes to business, data backup is essential. Your work computers contain all types of critical information, including customer records, finances, and emails. In the event of computer crash or theft, you’ll lose valuable work time recovering the data and in a worst-case scenario, the data may never be recovered. Here, we’ll examine what to consider when selecting your backup methods.

When it comes to business, data backup is essential

When it comes to business, data backup is essential

Local & offsite

With local onsite backup, you can use data recovery and backup software to back up the key files from your PC to an external hard drive, NAS (network-attached storage) device, or a storage server. Typically, you’ll want to set up your data recovery software so that it automatically transfers the critical files to your backup location on a regular basis, such as every hour or at 8 p.m. each day. Data recovery utilities let you decide which folders are backed up and how often.

network-attached storage

If you have critical files that you simply can’t afford to lose, it’s a good idea to back up on a regular basis to a cloud storage provider. Just imagine what would happen to your data if the building burns down or floods, or if someone breaks in and steals your equipment. Online backup services store your data on their secure servers, so you won’t need to worry about protecting your data backups in the office. Most services encrypt everything before it leaves your PC. Then, it’s stored on redundant arrays to which no one is allowed access without an escort.

Another benefit of an offsite backup is the ability to remotely access files from a smartphone or laptop. You could provide copies of important documents to a client or customer simply by accessing your online storage account and sharing the file.

Windows backup utility

Most recent editions of Windows come with a Backup And Restore utility

Most recent editions of Windows come with a Backup And Restore utility

Windows has included some form of backup utility with every edition since Windows XP, and it works well for periodic backups to a local server or NAS. You can typically find the backup utility built into Windows through Control Panel.  You could also enter backup in the Search field and select the Backup utility from the Start menu’s window.

What should you back up?

In four words? Anything of any importance. You’ll want to regularly back up any mission-critical files that you use in the office, including word processing documents, spreadsheets, emails, point-of-sale files, accounting data, graphics, promotional images, video, and CRM (customer relationship management) files. You may also want to back up the complete contents of a server or work PC, in case there are any files that may not be located in the folders that are typically backed up.

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