3. Working With the Google or Exchange Contacts and Calendar on your iPad
Once you set up the
wireless sync, your Google Contacts and Calendar information will flow
quickly into your iPad. Note that if you have thousands of contacts, it
could take several minutes for the first sync to complete.
NOTE
Since the sync with
Google or Exchange is wireless, you'll need to make sure you have an
active network connection from your iPad.
3.1. Working with Multiple Address Books (Groups)
If you've added some contacts
to your iPad or synced it at least once with iTunes, you may end up
with two groups of contacts, as shown in Figure 1.
To view your Google or Exchange contacts:
Tap the Groups tab in the upper left corner.
If you've added new contacts or synced your address book, you'll see a From My PC or From My Mac group at the top. Under that you will see your Google or Exchange e-mail address with (Exchange) next to it.
Tap the Contacts listed under your Google or Exchange e-mail address to see all your synced contacts.
To add, edit, or delete contacts in your Google or Exchange contacts group:
Follow the steps to view your Google or Exchange contacts.
To add a contact: Tap the + button in the lower portion of the left column of the Contacts list view.
To edit a contact: Locate the contact in the list and tap the Edit button at the bottom under the contact details. Make any changes and press the Done button.
To delete a contact: Locate the contact you want to remove. Tap the Edit button under the contact details. Scroll to the bottom of the details and tap the Delete Contact button.
The amazing thing is that any
changes you make to your Google or Exchange contacts on your iPad are
wirelessly communicated and appear in your Google or Exchange account in
seconds.
NOTE
To add, edit, or delete contacts in your other group (not the Google or Exchange group), first go to that group (From My PC or From My Mac),
then make the changes you want. These additions, edits, or deletions
will not affect your Google or Exchange contacts, they are kept
separate.
3.2. Working with the Google or Exchange Calendar on Your iPad
After you set up the sync with
the Google or Exchange calendar on your iPad, all the calendar events
will appear on your iPad. No wires or sync cable required!
Any event you change or update on your iPad will be wirelessly synced with Google or Exchange.
3.2.1. Invite People to Meetings from your iPad
Now you can invite people to your calendar events. Here are the steps to follow:
Tap your Calendar icon to start your calendar.
Touch the + button in the lower right corner to schedule a new event.
On the Add Event screen, enter the meeting Title and Location and adjust the starting and ending time as required.
Tap the Invitees tab to invite people. (Refer to Figure 2.)
Type a few letters of a contact's first and last name separated by a space to instantly locate them. Or, tap the blue plus sign to find someone by browsing your contact list.
Touch the name and e-mail address you want to use. If someone has more than one e-mail address, you'll need to select one.
Add more invitees if you desire, then tap Done to exit the Add Invitees window.
Adjust any other items in the Add Event screen and tap Done to save.
The meeting invitation(s) will be sent via e-mail immediately to everyone you invited.
3.2.2. Seeing the Status of Invitees on Your Calendar
You can see who has not replied, or who has accepted or rejected your invitations by touching the meeting in your calendar view.
As the image to the right shows, you can see when the status changes from no reply to accepted, maybe, or declined.
3.2.3. Responding to Meeting Invitations from your iPad
If you are using Google
Calendar with Exchange sync as we described above, you will be able to
reply to meeting invitations in the Mail app on your iPad.
Tap your Mail icon to start the program.
Navigate to the Inbox, which has the meeting invitation.
Locate the invitation.
Most invitations look something like the image to the right. Usually they start with the word Invitation.
|
To quickly find all meeting invitations in your inbox:
Type the word meet or invitation the search box. Tap the Subject button to search only the message subjects as shown.
|
|
Tap the Google Meeting Invitation to open it.
Tap any of the responses next to Going? to reply to the invitation.
As
soon as you tap the one of the choices, your reply will be sent. You
may be shown a Google Calendar web page to type additional details.
